Log onto your portal and click on the button that states you have files ready for approval. For each of the files listed you will need to click on view totals and ensure the total number of records matches what you uploaded and each box has the correct amount. Then you will need to view samples of the W2s and verify they look correct. Check all the following:
Name, address and social all match. W2s with multiple address lines are important to review.
Larger than normal amounts appear correctly.
Social Security numbers with leading zeros are not omitting the zero.
Foreign addresses are showing correctly.
All company information is correct including EIN.
Check that all state information is appearing correctly.
Go to processing files and approval and check the boxes next to the files you want to approve. Fill in all required information and you can add comments or special instructions at that time. Check the boxes confirming you have viewed the totals and samples and click submit.